CCC ONE Repair Facility - Android 2025.09.22

Here's what's new in version 25.11 CCC Repair Facility for Android.

Note: The availability of the features listed below may vary based on the products licensed by your company.

Parts

Scan Invoice

Scan Invoice functionality is now available on CCC ONE Mobile for Repair Facilities.  This feature allows users to take photos of an invoice document and check-in parts received.  The invoice photo is uploaded and advanced AI is used to generate an invoice document in CCC ONE with the information detected in the photo.  Once the invoice is created, you can review invoice details and confirm parts received on the invoice. 

To access this feature the following is required:

Licensed feature:           Repair Workflow Parts Management

Security permission:      Mobile – Allow access to CCC ONE Mobile

Security permission:      Invoices – Create, search, view and edit invoices

Once enabled, standard CCC ONE Mobile users will see a new button called “Invoice” on the app home screen. Tap on the button to navigate to the Invoices screen.

Invoices Screen

This screen provides a list of all scanned invoices for the shop location.  Invoices scanned by any user in the location will appear on this list. The first time you access this screen, there may be no invoices listed.  Select the Scan Invoice button to create your first scanned invoice.  As new invoices are scanned, they will be listed on the invoices screen.  Invoices are grouped by Invoice Date with the most recent date listed first.

Scan Invoice

Follow these steps to scan an invoice: Tap Scan Invoice Align your invoice document within the frame in the Scan Invoice screen Tap the capture button Review the image in the preview screen Use the Delete, Retake, and Add Page options as needed If you want to scan another invoice, tap Next Invoice, otherwise tap Done

At this point your photos are uploaded for processing. You will be returned to the Invoices screen.  Scanned invoices that are currently being processed will appear at the top of the list on the Invoices screen.  

While the photos are processed you can continue using the app. When processing is complete, you’ll receive an in-app notification that your invoice is ready for review.

Invoice Detail

Once AI processing is completed on the scanned invoice, the Invoices screen will include the following information on the invoice item: RO number Invoice total amount Vendor name Vendor invoice number Tap on an invoice item to review invoice details and check-in parts. The following information is displayed on the Invoice Detail screen: RO Number Vehicle information and primary image Vendor name Vendor invoice number Invoice date Payment type Tax amount Freight amount Invoice total amount PDF copy of the scanned invoice image

Information on the screen is populated with information detected on the scanned invoice image. If any information could not be detected in the scan, the field will be left blank.  Review information on this screen and edit as necessary. When you’re satisfied with the information displayed, tap Next.

Confirm Parts

For invoices scanned from an electronically enabled vendor, you will be able to check-in parts via the mobile app.  The Confirm Parts screen will display a list of all parts detected on the scanned invoice image.  The screen provides four (4) tabbed views for reviewing parts: Pending           Lists all parts pending check-in Received          Lists all parts confirmed received (i.e., checked-in) Flagged            Lists parts flagged with issues (e.g., damaged, missing, etc.) All                     Lists all parts – Pending, Received, and Flagged The following information is displayed for each part listed: Vendor part number Vendor part description Repair order part description If a part on the scanned invoice was not found on the repair order, then the following text is displayed in place of the repair order part description: Not found on repair order.

From the Pending tab, check-in parts confirmed as received.  Tap the circle on the left side of the part line to mark the part received.  You can also swipe the part line from left to right to receive a part.

Items with an orange warning icon indicate an issue with the part – detailed information on the part does not match what is expected on the repair order.  Tap the part line to view details.

Part Detail

The Part Detail screen includes the following information for the part: Part number Description Part type List price Discount percent Unit cost Quantity Extended cost Margin dollars If either Part Number or Part Type on the scanned invoice image does not match the values from the repair order, then a warning is displayed on the field.  Edit this information as needed. If the part was not found on the repair order, then a warning is displayed below the Description field.  Edit this information as needed, or use the search button to link the item to a part on the repair order. Both Expected and Actual values are displayed for List $, Discount %, Unit Cost $, Quantity, Ext. Cost %, and Margin $.  The expected value is the value from the repair order.  The actual value is the value from the scanned invoice image.  Review and edit actual values as needed.

At the bottom of the screen, you’ll find the following:

Flag Part         Use this menu to flag a part as missing, damaged, or return.

Delete Part      Use this button to remove the part from the scanned invoice.

Add Part

If you notice a part on the scanned invoice is missing, you can manually add it from the Confirm Parts screen on the Pending view.  Scroll to the bottom of the screen and tap Add Part.  Fill in part details in the Add Part screen, then tap Done.

Finish Invoice

Once all parts are marked received, tap the Finish button at the top of the Confirm Parts screen. At this point the scanned invoice is validated.  If validation passes without issue, the invoice is saved as Complete in CCC ONE and the scanned invoice record is removed from the mobile app. If a variance is detected between the total invoice amount and received parts, then you’ll be prompted to edit invoice details or save the invoice as a draft in CCC ONE.

Notes:

• The following licensed product is required for Mobile Invoice: Repair Workflow Parts Management
• Only standard mobile users with the following permission will have access to scan invoices in the mobile app: Create, search, view, and edit invoices
• An electronic purchase order or electronic invoice is not required to use scan invoice features in the mobile app
• Parts check-in functionality is only available on scanned invoices for electronically enabled vendors
• Scan invoice functionality may be enabled at the location level for MSO companies – back-end activation is required
• This product is built with Llama
• This release adheres to CCC's established security and privacy frameworks and complies with applicable data protection and privacy regulations